Direct Data Entry
Where small volumes of discrete data is to be loaded, direct entry is usually the most effective method. Users simply need to gather the data and use the appropriate work flow process within GP MaTe to enter and verify the data. GP MaTe has many features available to speed up data entry, including cut and paste, copy from previous records, and quick look-ups of coded information. In addition, links are then created automatically to other objects in GP MaTe as appropriate.
Where large volumes of data are available, either use of the Data Load workbooks or direct conversion and load of the data are most efficient. The company should analyze the time and cost of both methods to determine what combinations of these two methods should be utilized. An example might be:
A maintenance supervisor keeps lists of equipment in notebooks with some of its related information. Information such as description, manufacturer, model size and location in the plant.
In this example, it would be most efficient to type or cut and paste this data into the Data Load workbooks and load the data into GP MaTe from the workbooks.
A maintenance supervisor keeps lists of equipment in a machine readable form such as Excel or an Access Database with some of its related information. Information such as description, manufacturer, model size and location in the plant.
In this example, it would be necessary to analyze the most efficient method to load the data into GP MaTe. Either converting the data to the Data Load workbooks format or developing load programs to directly convert and load the data into GP MaTe could be utilized.