GP MaTe Base System Functions

GP MaTe is configured as a Base System with Optional Modules added as required by your organization to best meet your asset management needs. This section provides overviews of the main base system functions, which all configurations support. Be sure to check out the Optional Modules Section for more information about extentions available to the base system.

Work Flow Layer

GP MaTe has a robust work flow capability that is used to route information between users of the system. This greatly reduces the need for using reports to define what tasks are required of a user. With this work flow the user is displayed a real time list of tasks required of them whether they are maintenance staff or purchasing agents.

Work Flow is used for actions such as:

  • Problem Report routing to maintenance supervisors
  • Work Order Approvals
  • Procurement Actions needed for stock replenishment
  • PR and PO Approvals
  • Alerts for out of tolerance inspections, calibrations or operator readings

Task Oriented User Interface

A major feature of GP MaTe is its Task Oriented approach to supporting the users. Instead of users having to traverse menu structures in order to accomplish their work, GP MaTe permits them to start in one area and then brings required information to them. Through the use of multiple / simultaneous forms, GP MaTe will display information from other areas in the system to aid the user in accomplishing their tasks.

For example, if a maintenance planner is creating a work order, he can check history on the asset, review parts availability and create purchase requisitions without leaving his work order planning screen.

Equipment Information

In GP MaTe, your equipment are identified through a unique identifier that can be of any format. Typically these are P&ID designations or KKS identifiers. These identifiers become central in the linkage of work orders, PM tasks, inventory usage and associated costs.

Problem Reporting

GP MaTe’s Work Request functionality is an easy way to support the reporting of problems by your operators or users of your assets. Through this facility, users can quickly enter problem information and be notified via the alert system when work is approved or completed. This function will also aid in the identification of problems that have already been reported.

Work Orders

Work Orders are used to plan activities in GP MaTe, as well as to identify all actions taken in the performance of a task. Users can define various types of work orders and manage the work process around these types of work. A work order is comprised of one or more tasks, and can include work instructions, estimated resources (manpower, inventory and purchased materials) and schedule information. A work order in GP MaTe can also refer to one or more asset.

Inspections & Calibrations

GP MaTe supports any comprehensive Inspection and Calibration facility as part of both Preventive and Corrective work orders. This capability is useful when you want to capture data when performing tasks for future reporting and trending, as well as triggering followup actions if values found were outside of tolerance.

Inventory Management

GP MaTe’s Inventory Module is designed to help you manage all aspects of Maintenance, Repair and Operations (MRO) spares. Through tight integration with all other modules in GP MaTe, you have immediate access to inventory status, availability and documentation system-wide. GP MaTe’s Inventory Module can be used in open or closed storeroom situations, as well as enterprise wide access to multiple site storage and sharing.


In GP MaTe, all spare parts, non-stock materials, services and other procurement actions occur via Purchase Requests. The Purchase Request can be generated automatically for stock spare parts based upon replenishment parameters (Reorder Points and Reorder Quantities). Non-stock purchase requisitions are created manually by the user, and can be linked to work order tasks to better control the flow of information. This module also supports the Receipt of Materials and Invoice Matching.

Report Generation

GP MaTe comes standard with over 150 standard, pre formatted reports. These reports are generated using Crystal Reports, a third party reporting tool that supports standard columnar reports as well as tables, pie charts and graphs. Ad Hoc reporting is also available as an option on some versions of GP MaTe.