Various online management tools can assist businesses in making better decisions, save time, and grow revenues. The right inventory control software can make organizations enjoy a myriad of advantages over other competitors that still use hybrid or manual inventory tracking.

Inventory Control Software – Synchronize Real-Time Inventory Data

GP MaTe supports the identification of both stocked and non-stocked inventory items. In the case of stocked items, when needed, the item can be found on the shelf, and when used, replenishment calculations are triggered to determine if the item needs to be reordered.

For a non-stock item, the procurement information is maintained by the system, including preferred and alternative vendors, their part numbers and pricing is available to quickly support the ordering of a part when needed.

Physical Inventory vs Cycle Counting

Controlling one’s inventory requires periodic verification that the stock on the shelf matches the information in the EAMS. Human errors occur where parts are misidentified when issued or returned or parts are taken in emergencies and are not properly accounted. GP MaTe supports two approaches to keeping stock information up to date.

A Physical inventory is typically taken once a year, where all inventory is counted and compared to the EAMS information.

A more useful approach however is to use GP MaTe to schedule Cycle Counts. With cycle counts, you can schedule weekly count lists of select locations or items to be performed by the storeroom personnel when they are not busy with other activities. In this way, you can break down the large, once a year task into 52 smaller tasks. You can also identify different count schedules for more critical spares, so that high priced, critical components can be counted every three months instead of once a year.

Use of Bar Coding with Inventory Control Software

GP MaTe fully supports the bar coding of stocked items and the use of portable devices to use this bar coded information. You will be able to use these devices to receive, issue / return and perform cycle counts much more easily and with much better accuracy.

Monetary Advantage of Inventory Control Software

One of the main advantages of using an inventory system software is the fact that they will assist in keeping all the orders very accurate. This will, in turn, prevent costly overturn and unforeseen shortage. Once it has tracked the predicted and current levels of stock, you will be able to order your low inventory. Not only is inventory software alert you when products are low, they are also capable of lowering the chance of any item going missing.

To request a free live demo about our software that assists with inventory control click here.

About GP MaTe
GP MaTe is a User-friendly maintenance and material management system that facilitates maintenance planning and inventory control. Our product has many optional modules that support Safety (PSM, MOC and LOTO), Budgeting, Multi-plant information sharing, and Operator Tours and Data Collection. The system is available in many languages and supports vendor currency conversions.