Critical Spare Parts Management for Organizational Success

Successful businesses start with preventative maintenance. Whether you are manufacturing auto parts or operating a power plant, having the spare parts for your equipment, easily located and properly inventoried, can save you and your company time and money. Although many maintenance managers place emphasis on their advanced techniques or expert knowledge, critical spare parts management is the foundation that allows those skills and knowledge to be put to use. A well-organized, fully-stocked parts department makes daily maintenance a breeze.

The True Value of Critical Spare Parts Management

When you’re planning a work order, or if you have an emergency repair, you’ll need to determine the length of time your repair will take, as well as which parts you’ll need and the tools you need to use. Instead of using a handwritten ticketing system, an application like GP MaTe allows you to electronically check for the parts you need and updates your inventory with each “withdrawal” of parts needed for a work order. Replenishment is automatic based upon reorder settings for each spare part.

Critical spare parts management doesn’t have to be difficult. There are several ways that an EAMS system can capture your spare parts inventory. Depending on the type of storage you have at your facility – open or closed – you’ll be able to apply GP MaTe to your facility. If you use a closed storeroom situation, you may utilize barcodes to issue parts when being picked up. With the GP MaTe, you can generate a pick list in advance and have the storeroom pre-pick the items and even deliver to your work site! This saves valuable time searching for the right pieces for your repair. If you use an open storeroom, the parts used for each order are typically entered against the work order when the work order is being completed.

You can also designate a Safety Quantity for your critical spare parts. If the on-the- shelf level falls below this level, even if the part is on order, your materials manager will be alerted to follow up on ensuring that the part will be expedited.

Preventative maintenance and emergency repairs can be made easier with critical spare parts management. Using the simple GP MaTe

system, you will be able to check the stock levels and generate procurement actions automatically as needed. Never run out of what you need, when you need it again.