If you have never used CMMS programs before for your production equipment and facilities, then you may not realize how many benefits there actually are. Using GP MaTe, for example, comes with a number of features that can better your day-to-day business. As an example, CMMS programs can help with procurement in ways detailed below.
The Benefit of Procurement for CMMS Programs
One of the first aspects with which you will receive electronic ‘aid’ is in your replenishment calculations. Spare parts inventory, an obviously-crucial piece of your work, are usually set up with an established identification of how those parts are organized. As an example, if your inventory has met or dipped below the point of reorder, then a Purchase Requisition will be created in order to account for that inequality. It’s important to keep in mind “safety levels, reorders in box or lot quantities and the need to reserve more than available,” but you can count on CMMS programs to ‘keep this in mind.’
Another benefit is the help that these programs provide with your purchase requisitions (or PRs). By selecting the Replenishment Calculations option, you can ensure automatically-generated requisitions. There is also the option to do things manually, of course, for those who have PR rights as assigned by you. The purchase requisition can handle a number of request options, such as “for spare parts, non-stock materials, services or equipment repairs.” In order to ensure this process runs smoothly, GP MaTe tracks it every step of the way and manages comments made by managers as they complete their review. Finally, if there is a need for further processing, part of procurement is is the passing on of any purchase orders to a corporate accounting system.
For those looking to more easily generate requests for quotes from their purchase requests, you’ll find that it’s easier than ever when employing CMMS programs. All you have to do is to choose a vendor from your list of suppliers (or enter a new one, if need be), and that request will then be sent in whatever format the vendor has previously indicated. Similarly, purchase orders can be handled by GP MaTe to “consolidate multiple line items from multiple PRs onto a desired Purchase Order.” Like purchase requests, those orders will be later sent to the vendor based on their original shipping setup.
Did you know that CMMS programs can also send these purchase orders right to eCommerce platforms in order to keep electronic records organized? This is just one of the many noted benefits of procurement in this case.
Finally, if you’re in need of integration of the system with other accounting programs, then don’t worry: GT MaTe offers an interface module that can be used for this purpose. If you want to learn more about the benefits of procurement for CMMS programs, then get in touch with GP MaTe today. To request a free live demo about our software that assists with maintenance work orders click here.
About GP MaTe
GP MaTe is a User-friendly maintenance and material management system that facilitates maintenance planning and inventory control. Our product has many optional modules that support Safety (PSM, MOC and LOTO), Budgeting, Multi-plant information sharing, and Operator Tours and Data Collection. The system is available in many languages and supports vendor currency conversions.